EuroVis 2025: Call for workshops

https://www.eurovis2025.lu/for-submitters/workshops

We solicit workshops related to all areas of visualization. These informal workshops in EuroVis provide a setting for participants to discuss advanced topics in visualization, involve experts in the field, disseminate work in progress, and promote new ideas. Workshops at EuroVis are open to all registered attendees (“invitation only” workshops will not be approved).

Important Dates

• Proposal Submission Monday, November 11, 2024
• Notification Monday, November 25, 2024

All deadlines are at 11:59 pm (23:59) AoE Anywhere on Earth (AoE).

Workshops should:

• Emphasize emerging ideas, concepts, or technologies that are currently too nascent or too interdisciplinary for a full symposium;
• Encourage information flow not solely from the presenters to the audience but rather engage the participation of all attendees, for example, through collective or small group discussions.

Possible topics may include emerging or persisting problems, developing research agendas, networking to find common interests and possibilities for cooperation, interacting with domain experts involving analysis of their domain problems, etc.

When choosing workshop topics to propose, please consider pre-approved workshops and try to avoid large overlaps:

• EGPGV
• EuroVA

Note that workshops remain extremely well attended, but as new associated events and publication formats are introduced to EuroVis, the number of submitted papers may drop from previous years. So, a more interactive format (rather than one based mainly on presentations of submitted papers) is encouraged.

Submission requirements

Workshop proposals should include:

• a title,
• the contact details of the organizers,
• a brief description of the organizers’ background, related publications, and research,
• the planned activities (e.g., mainly talks, mainly interactive sessions, a mix), including an outline schedule for the program—workshops are strongly encouraged, though not required, to consider ways to engage all participants interactively,
• the intended result and impact of the workshop,
• a brief justification for why this workshop is necessary (e.g., why would the topic benefit from a more informal setting, in what ways is the topic emergent or a relatively poor fit for the main conference program, etc.),
• a chosen measure for a successful CFP (e.g., number of submissions), possibly including an outline for a “backup policy” (e.g., changing the workshop format or voluntarily withdrawing the workshop before acceptance notification is sent, but should not require the workshop organizers to submit emergency papers to their own workshop),
• a statement of the organization and the development of the list of participants (intended size, detailed selection procedures, and timeline for finalizing workshop presenters),
• a list of any special technology needed,
• the number of poster slots requested, if the workshop intends to feature posters, and
• the proposed dates for the call for participation, author notification, and camera-ready deadlines (author notification must be before the early registration deadline for EuroVis; for inclusion of materials in the EG digital library and/or the downloadable proceedings, the camera-ready deadline must be 4 weeks prior to the conference).

Because the number of workshop time slots is limited, half-day workshop proposals are strongly encouraged. However, well-justified full-day proposals will also be considered. Full-day proposals may optionally state what changes would be implemented to allow the workshop schedule to fit within a half day.

If the proposed workshop is a follow-up of a previous workshop, please include a critical reflection of the prior workshop(s), including a discussion of the results and evidence of impact.

The proposal should not exceed four pages. Please use the template file from https://www.eurovis2025.lu/fileadmin/files/egPublStyle-EuroVis_full-short-stars-posters-edu_2025.zip

Attendance

At least one author for each paper must register and attend the conference in person.

Evaluation criteria

The workshops aim to include various topics and a healthy mix of new and recurring events. Repeat submissions will be partially judged by the previous workshop's success. Workshop success will be judged subjectively, but popularity, research impact, visibility, and attendee feedback will all be considered. Specifically, the workshop proposals will be evaluated according to the following criteria:

• The potential for inspiring people, being influential, and opening new lines of research,
• The degree to which the workshop provides a more interactive environment for participants—all things being equal, preference will be given to workshops that emphasize participant interaction,
• The coherence of the proposed topic and the degree to which it would benefit from a workshop environment,
• The ability to attract people and make them excited about the workshop,
• The appropriateness with respect to EuroVis topics,
• If this workshop has special needs, the feasibility of the proposed plan, including financial, logistics, scheduling, and coordination impact, is also important.

The workshop chairs will balance the proposed topics to support the diversity of topics within EuroVis and complement the main program.

Organizers should consider what steps they will take to encourage diverse participants in their workshop (e.g., a balance of experience, background, gender, etc.) to make participation as inclusive as possible.

If accepted, workshops are required to prepare a short summary (50–100 words) for the workshop website and the web program.

Workshop Support

The workshop organizers will receive the following support from the EuroVis conference:

• One complimentary 1-day registration for an invited speaker,
• Room and AV support suitable for around 50 attendees,
• Food and beverages for attendees: coffee breaks throughout the day, Sunday evening opening reception, space in the poster display area, if requested (from a limited pool set aside for standard workshops; available space depends on the specifics of the venue; early requests given priority over late requests),
• PCS (Precision Conference Solutions) support for managing submissions and the review process,
• EuroGraphics Digital Library publication of the workshop proceedings, if requested (considered archival).

Note that each workshop participant will need to register to attend the EuroVis conference.

Workshop Chairs

• Alfie Abdul-Rahman, King's College London
• Guido Reina, Universität Stuttgart